Administrative Assistant and Front Desk Receptionist

Full Time


Holistic Health Care Benefits, Personal and Vacation Days, Discount on Nutritional Products, Continuing Education and Training *This position requires the applicant to live a MAXIMUM of 30 minutes from Malvern, PA. If you live more than 30 Minutes away, Please Do Not Apply.

Job Description

The Doctor’s Administrative Assistant will be responsible for the management of all office support systems, which include clerical support, marketing support, and operational duties, as well as special projects on an as needed basis.

Other duties include, patient exams, taking x-rays, patient education, printing patient and office reports and assisting the doctor in varied tasks. They will also be responsible for answering the phones to direct calls and take messages and making and confirming patient appointments. They must make copies, file patient and vendor statements and correspondence, and maintain and order office supplies, nutritional products and keep appropriate inventory levels.

They also must up keep a tickler file system, mail out client birthday cards, print all outgoing mail and mail related literature/ research, and compose mail packages. Additionally, they must file client paperwork, and pull client information (statements, records) as needed.

Skills and Attributes Needed

4-year College Degree OR Previous Administration Experience, Have at least 3 years of direct patient Experience, Proficient in Microsoft Office, Excellent Organization and Time-Management Skills, Excellent Communication Skills, Dominant and Creative Approach to Problem Solving, Able to Balance Multiple Projects, Detail Oriented With Dependable Follow Through, Positive Outlook, Desire to Learn and Grow and Take on Increasing Responsibilities. Must also have a unique combination of strong customer services skills, and leadership skills.

Career Path

Possible avenues are only limited by your ambition. This is an opportunity to put your talents to use in a fulfilling career while having a transformative and lasting impact in people’s lives.

Values of Position

The Doctor’s Administrative Assistant must match exactly our company’s stated values. Life values include perpetual engagement in personal growth and is willing to be highly accountable. We are looking for someone who wants to have a full-time fulfilling lifetime career in truly serving people. Our practice is family, pediatric and athlete-oriented. This is a multi-task position with high patient contact in a fast-paced environment where you get the opportunity to make a profound difference in people’s lives. 

Personality Profile

The right candidate must have an Achiever or a Challenger personality profile and a Strong Disciplined work ethic, Enthusiasm and be Goal and Results Oriented. You must have a Strong Sense of Self-Esteem, Have High Energy, Live What We Preach, Thrives In A Fast-Paced Environment.

Most Importantly, be able to Lead and Encourage people to succeed in their care with us. You also need to have Critical Thinking and outstanding Communication Skills. If you feel stressed working in a fast-paced, multi-tasking environment and you have a low tolerance for speed, have an oversensitive personality, this job is NOT for you. 

Supervisor: You will report directly to the doctor

If you are interested in this position please contact positions.mhlc@gmail.com Feel free to pass this on to high-level candidates you may personally know.